2024 Food Hall Application

1. These charges relate to the rental of the site and include only a 6ft or 12ft space dependent on application only. Applicants are responsible for providing any other furniture or decoration, which must also be covered by their own insurances.
2. All Exhibitors, their contractors and employees, while on the showground, shall be subject to the rules and regulations of the Society, as interpreted by the Society, and the stewards and officials appointed by them.
3. The allocation of sites and positioning of food hall trade stand space will be entirely at the discretion of the Society, although every endeavour will be made to meet any request made by an Exhibitor regarding the position of his/her stand. We reserve the right to place trade stands in a location chosen by ourselves.
4. The Society requires that the booking fee shall be returned with the application form. If not accepted, the fee will be returned. If the booking fee has not been paid 6 weeks prior to Show Day this will be regarded as cancellation/withdrawal and the space will be re-let.
5. Electric power can be supplied at an additional charge of £20.00. Please list equipment on separate form, all equipment on the Show Field will need a valid electrician’s certificate, which needs to be supplied to the Society prior to show day. If the equipment is deemed to be unfit for use by the Society Electrician, it will be disconnected from the power supply. Should your equipment require the attention of the electrician on show day a charge will be raised at the current rate.
6. Water standpipes are situated at intervals on the Showfield.
7. Free admission passes and car passes are supplied by the Society, pro rata to the size of the trade space rented – please see your application letter.
8. FOR HEALTH & SAFETY REASONS no vehicles will be allowed onto the field after 8.00 am and ALL vehicles MUST be removed from the showfield by 8.30 am. You are also able to set up your stand on Friday 5th August but any property is left at your own risk as per note 9. No vehicles will be allowed back onto the field before 5.30 pm. All marquees and stand furniture must be removed on Saturday evening.
9. All privately owned equipment is the responsibility of the owner and no responsibility or liability will be taken by the society for damage to or theft of that equipment or those goods. (Security will patrol the site on the evening prior to the Show but should not be interpreted as the Society accepting any responsibility for any privately owned equipment.)
10. If any stand owners have any promotional equipment, which exceeds the space of their stand, they must notify and gain permission from the secretary to use such promotional equipment.
11. No sale of hot foodstuffs or alcoholic drinks will be allowed unless formally agreed in writing with the SECRETARY and specified within the application form. Any stand selling alcoholic drinks must provide their own TENs License, alcohol can only be sold in closed bottles or cans.
12. HEALTH & SAFETY – All appliances must have relevant certificates. A risk assessment must be carried out by all trade stand exhibitors. This must be returned with the application form. The individual, firm, company or body that utilises the pitch is liable for the safety of the public once they are upon the pitch.
7. Mock Auction type sale stands or vehicles will not be admitted to the Showfield. The Committee reserve the right to refuse admission to any stand without giving a reason.
8. All stands are eligible to compete for the Peakovall Trophy which is presented to the Best Trade Stands in several sections and 200 years Commemorative Trophy for the best vintage stand competitions. These competitions will be judged during the morning of the show and all stands are entered for the competition. The judge’s decision is final.
9. In the event of cancellation of the Show through reasons beyond the Committee’s control, refunds will be given at the Society’s discretion. Alternatively, the Society may consider holding fees over to the next show (subject to increases in pitch fees).
10. The Show Committee reserves the right to move positions of trade spaces at their own discretion. This will relate to last year’s positions and indeed up until the show itself.
11. Trade stand holders must be fully conversant with current regulations relevant to their particular trade or occupation and carry the relevant documentation with regard to any equipment used by themselves or members of the general public. In the case of food this also includes providing and carrying their food hygiene certificate.
12. It is agreed that neither the trustees, organising committee, nor any of their servants shall be held responsible for any loss, injury or damage sustained by the applicants, their property or their assistants. It us understood that you are to take away all waste, and leave the site clean and tidy. The Exhibitor will be responsible for all damage to the site by him/her, his/her servants or agents, and hereby undertakes to make good any such damage.